A Detailed Guide on How to Check Company Registration in India Post Incorporation


The entrepreneurial journey involves numerous milestones, and company registration is undeniably a significant one.

Once the paperwork for private limited company registration is behind you, it’s crucial to ensure that your company’s registration details are accurate and up-to-date. In this guide, we’ll walk you through the steps on how to check company registration in India post incorporation, ensuring that your business is on solid ground.

Understanding the Importance of Regular Checks

Before we dive into the step-by-step process, let’s understand why checking your company registration details is essential. Regular checks ensure that the information available with the Ministry of Corporate Affairs (MCA) is accurate, reflecting any changes that may have occurred since the initial registration. It’s not just a matter of compliance; it’s a strategic move to maintain transparency and credibility.

Step 1: Accessing the Ministry of Corporate Affairs (MCA) Portal

The Ministry of Corporate Affairs (MCA) is the regulatory body overseeing company registrations in India. Firstly, to begin the process of checking your company registration, visit the official MCA portal. The website serves as a centralized hub for all company-related information.

Step 2: Selecting the ‘View Company Master Data’ Option

Once you’re on the MCA portal, navigate to the ‘MCA Services’ section. Here, you’ll find an option labeled ‘View Company Master Data.’ Then, click on this option to proceed to the next step.

Step 3: Entering Your Company’s Corporate Identity Number (CIN)

Every registered company in India is assigned a unique Corporate Identity Number (CIN). This number serves as a distinctive identifier for your company. To proceed with checking your company registration details, you’ll need to enter your CIN. This information is typically available on your Certificate of Incorporation.

Step 4: Verifying Company Details

After entering your CIN, the portal will fetch and display your company’s master data. This includes vital information such as the company’s name, registered office address, date of incorporation, status (active or inactive), and the type of company (private, public, etc.).

Key Information to Verify

Company Name

Ensure that the displayed name matches the official name under which your company is registered. So any discrepancies should be addressed promptly.

Registered Office Address

Confirm that the registered office address is accurate. Hence it’s crucial for official communications and legal correspondence.

Date of Incorporation

Check the date of incorporation to verify that it aligns with the date provided during the registration process.

Company Type and Status

Verify the type of company (private, public, etc.) and its current status (active or inactive).

Authorized Capital

Confirm the authorized capital, which represents the maximum amount of capital the company can raise through shares.

Step 5: Checking Directors and Signatories

Beyond company details, it’s essential to verify information about directors and signatories associated with the company. So this information is typically available in the ‘Signatory Details’ section of the master data.

Key Information to Verify

Director Names

Confirm that the names of directors match the individuals appointed during the incorporation process.

Director Identification Number (DIN)

Check the DIN of directors to ensure that it is accurate and corresponds to the individuals holding those positions.

Date of Appointment

Verify the date of appointment of directors to track any recent changes.

Step 6: Inspecting Financial Statements (if applicable)

For certain types of companies, the MCA portal may provide access to financial statements and annual returns. Hence this information offers insights into the financial health of the company.

Key Information to Verify

Financial Statements

Review balance sheets, profit and loss statements, and cash flow statements to assess the company’s financial performance.

Annual Returns

Ensure that annual returns are filed on time, as this is a crucial aspect of regulatory compliance.

Step 7: Addressing Discrepancies

If, during the verification process, you identify any discrepancies or outdated information, it’s essential to address them promptly. The MCA portal provides options for updating certain information, such as the registered office address or changes in directors. However, significant changes may require formal filings with the Registrar of Companies (RoC).

Step 8: Staying Informed About Compliance Requirements

Checking your company registration details is not a one-time task; it’s an ongoing process. So, stay informed about compliance requirements and regulatory updates. Regularly revisit the MCA portal to ensure that your company’s information remains accurate and up-to-date.

Conclusion: Ensuring a Strong Foundation

In conclusion, checking your company registration details in India post incorporation is a crucial step in maintaining a strong foundation for your business. Business owners and other individuals all can benefit from knowing how to check company registration.  Accurate and up-to-date information not only ensures compliance with regulatory requirements but also builds trust with stakeholders, investors, and partners.

Make it a practice to conduct periodic reviews of your company’s master data on the MCA portal. Address any discrepancies promptly and stay proactive in adhering to compliance requirements. By doing so, you not only demonstrate a commitment to transparency but also position your company for long-term success in the dynamic business landscape of India. Regular checks on your company’s registration details serve as a proactive measure, ensuring that your business sails smoothly in the vast sea of regulatory requirements.